Desert Mountain Elementary Board Meeting

June 13, 2006

Members Present:

Del Caron

Mary Elrod

Michelle Hunt

Teresa McQuade

Sheryl Grothe

Quincy Nelson

Kris Wells

Kristen Dawson

Bill Schultz

Meeting was called to order at 6:00 p.m.

The number, color, and logo style for school t-shirts were discussed.  Currently, we have 553 students enrolled.   

Resolved: 350 shirts are going to be ordered in various sizes.  200 will be purple and 150 teal.  The board voted unanimously for the same coyote logo with the San Tan Mountains in the background.

Meet the teacher night events were discussed.

Resolved: There will be a t- shirt table in the hall, gym, and possibly outside.  The Chick Fil A Cow will model one of the Desert Mountain shirts in the gym.  PTO will also have Fall Fundraiser slips available to take home or to donate on the spot.  We will attempt to have the Chick Fil  A  wheel available for those donating that night.

Mr. Schultz will need some assistance during the first week of school in the a.m. and p.m.

Resolved: Volunteers will help guide parents in for correct drop off and pick up procedures.  Parents will also be educated as  where to park - the actual DME parking lot as well as the adjacent Desert Mountain Park parking lot. There will also be a t-shirt table out front.                      

What should our Fall fundraiser goal be?  Mr. Schultz recommended that we set a goal per family .  We  have approximately 357 families at Desert Mountain . Last year only 1/3 of those families donated money to the school. 

Resolved: Recommend a donation of $35 per family (approx. $12,500 if every family donated that amount). Use the Smart Board to visually demonstrate where parent donations are appropriated within the school.  The start of the fundraiser will begin during meet the teacher night and end before fall break Oct. 6,2006.

Two different dates were discussed for having the Coyote Festival.  Lady of Guadalupe and other town events need to be taken into consideration for the date.

Resolved: First choice is Nov. 4,2006 next date is Oct. 28, 2006.  Del will check with town events and ride rentals before date is set.

Types of rides and the bids were discussed. This is the largest expense of the carnival. Arizona Bounce Around had the best prices. A motion from Mary to not exceed $2,000.00 for ride rentals was made.  Kris to second the motion.

Resolved: Del will get more bids to add a rock wall and secure a hold for the carnival date after he checks with town events.  $2,000.00 budget set for rides.

Mr. Schultz would like theme ideas for Grandparent's day on Sept. 1, 2006.  Usually portraits are taken with theme in background.  Also,  on the 100 th day of school (Jan. 16, 2007), Mr. Schultz

would like to release a balloon for each child - a large balloon release event.

Resolved: Have Michelle and Teresa think of some ideas for theme and possibly paint the background.  Need to also speak with Lori Call for design ideas.  Check on our helium tank status for the balloon event in Jan. 2007.

The dollar amount for each child for a fieldtrip was discussed.  Motion for $5 was made by Michelle and a second by Sheryl.

Resolved: PTO will fund up to $5 per child for a fieldtrip.

Purchasing polos for PTO board members and staff/faculty members was discussed.  The polos for staff would be a welcome back teacher appreciation gift.  We will need to get the number of staffers.  Their shirt sizes are on file.  Color discussed was a med. Grey with purple embroidery.

Resolved: Del will first request a bid from Trinity Embroidery for all the shirts with “Desert Mountain Elementary Faculty” embroidered on the front for teachers and DME PTO for board members. At that time there will be a vote.

Sheryl Grothe stated that she would like to have the Book Fair during the week of Sept. 25, 2006.  At this time there is no theme, should have possibly by the next meeting.  Spring Book Fair will be the last week in March.

The exchange of treasures and signers was discussed.  Union Bank will need minutes from the last meeting and/or letter from Mr. Schultz to allow Teresa McQuade to show as the new Treasurer and allow her to become a signer on the PTO account.

Mary presented a question regarding food service variety and quality  in our schools.  Food prices are expected to increase.  Mr. Schultz stated that he believes that the food service is done by the school district at the High School.

Resolved: Mary will speak with director of food services, Sue Marufo.

A reminder was made that starting in August 2006, PTO meetings have changed day and time.

Meetings will be held every second Tuesday of the month at 6-8p.m.

Meeting was adjourned at 7:50 p.m.